Job title: Senior Executive Assistant

Location: Praha 8-Palmovka (hybrid working: 2 days at home/ 3 days in the office)

Salary and Benefits: Competitive + 10% annual bonus, sick leave compensation (80% of the salary), meal vouchers 135CZK/ day, multisport card (100% covered), 25 days of holidays.

Start date: ASAP

Job type: Full-time/ Permanent

Languages required: English

Our client is seeking an experienced Senior Executive Assistant to be based in Prague and support the CZ Sales Team, including the top management. In this position you will manage calendars, prepare correspondence, screen calls, arrange travel, process expenses, and organize field visits. You will also act as a channel of communication in the organization, both domestically and internationally, regularly interacting with employees, key opinion leaders, and customers via phone, email, and occasionally in-person. If you’re fluent in English with 3-5 years of assistant experience, this may be just the right opportunity for you.

Senior Executive Assistant Responsibilities:

• Manage the LT’s (Lead Team) calendar, scheduling of appointments and meetings.
• Arrange internal or offsite meeting space i.e. meals, room set-up, transportation, etc. for LT Meetings, customer, and internal employee meetings.
• Arrange complex and detailed travel for supported LT, as well as assisting LT from HQ (if requested) through interacting with their Senior Assistants at Headquarters.
• Be available when a LT member is traveling to assist with emergency travel arrangements.
• Prepare and finalize presentations as needed.
• Prepare expense reports and reconcile expenses billing.
• Type correspondence to include letters, memos, forms, e-mails, etc.
• Handle and maintain confidential information.
• Screen incoming telephone and e-mails and respond independently when possible.
• Serves as a contact to people inside and outside the company.
• Perform special projects as assigned.
• Collaborates with various staff and departments in preparing special projects.
• Work collaboratively with other Senior Assistants as needed.
• Office coordination with other Senior Assistant on needs of office / Lead Team.

Senior Executive Assistant Requirements

Minimum Qualifications:

• 3-5 years of experience supporting top-level executives in a corporate setting.
• Fluency in English (Czech would be a benefit).
• Computer literate (MS Office)

Soft skills:

• Ability to effectively work and communicate with people at all levels in the organization and in all departments within an international environment with multiple internal and external customers and determine priorities.
• Ability to represent the Local LT effectively with customers, prospects, employees, and suppliers.
• Flexible and responsive; creative; solution oriented; strong focus on accuracy and quality.
• Self-motivated person with strong interpersonal and organizational skills; diplomatic.
• Ability to work with multiple internal and external customers and determine priorities.
• Detail oriented; Strong focus on accuracy, quality, and timeliness all while handling multiple tasks; negotiation skills.

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If you are interested in this opportunity and you believe you can be a right fit for this position, please send us your resume.

Martina Králová
Executive Recruiter
Temporary Staffing | Czech Republic
Slovanský dům, Na Příkopě 859/22, 110 00 Praha 1, Czech Republic